Database Management Software for Cold Chain Monitoring in Pharma Logistics

A data management software—such as ELPRO's liberoMANAGER—is a digital tool used to collect, store, organize, and analyze data in a structured and secure way. In regulated industries like pharmaceuticals or life sciences, such software ensures that critical data—such as temperature records, shipment histories, or compliance documentation—is accurate, accessible, and traceable.

For example, in pharmaceutical logistics, data management software helps companies monitor environmental conditions (like temperature or humidity) throughout the supply chain, document stability budgets, and provide proof of compliance with industry regulations. It enables users to automate processes, generate reports, and make informed decisions based on real-time and historical data—all within a secure and validated system.

In pharmaceutical logistics, data logging refers to the continuous recording of environmental conditions—most commonly temperature and humidity—during the storage and transport of sensitive medical products. This data is captured using specialized devices called data loggers, which ensure that products such as vaccines, biologics, or personalized medicines remain within required limits. Accurate data logging helps prove compliance with regulatory requirements, ensures product quality and safety, and enables effective deviation management in case of temperature excursions.

liberoMANAGER is specially designed for use in the pharmaceutical supply chain, in particular for temperature-controlled transport (cold chain monitoring) and GxP-compliant evaluation of shipments. The software is suitable for both small and global organizations with multiple locations. 

liberoMANAGER is a web-based Software-as-a-Service (SaaS) solution. It can be accessed via a modern web browser without the need for local software installation. The system is available worldwide. 

Yes. liberoMANAGER is highly configurable. Among other things, user-defined workflows, fields, views, and reports can be created. This allows the solution to be optimally adapted to existing processes and requirements. 

liberoMANAGER is built to meet the highest standards of data security, integrity, and regulatory compliance—specifically tailored for the life science and pharmaceutical industry. The platform is fully compliant with FDA 21 CFR Part 11, ensuring secure, traceable, and auditable electronic records and signatures. It also adheres to EU Annex 11 and is GAMP® 5 validated, following industry best practices for computerized systems used in regulated environments.

Data is hosted in ISO 27001-certified data centers, ensuring a secure infrastructure with strong controls around access, encryption, and disaster recovery. All data transmissions are encrypted, and the system offers detailed audit trails and role-based user access to safeguard sensitive information. These features allow organizations to confidently rely on liberoMANAGER for compliant data logging, assessment, and documentation across global pharmaceutical cold chains.

In addition, ELPRO supports integration into existing IT environments via secure APIs, while maintaining data integrity and supporting enterprise-level security frameworks. This makes liberoMANAGER a reliable choice for companies prioritizing both regulatory compliance and modern data governance.

When a PDF report is sent to liberoMANAGER, the software performs a data integrity check to verify that it is an original, unmodified ELPRO PDF report. If any manipulation is detected, the report is rejected and not processed. The original file is archived in liberoMANAGER and cannot be altered at any time.

For real-time data loggers, data is transmitted securely to the cloud using encrypted communication channels. Each data point is digitally signed and traceable, and all changes or events (e.g. stop/start corrections) are recorded in an audit trail in accordance with FDA 21 CFR Part 11.

The data from the Software as a Service solution liberoMANAGER is saved in a high-security ISO 27001-certified, and FINMA-certified data center in Switzerland.

Each customer receives their own liberoMANAGER instance on the server. Furthermore, access is only possible for authorized users, who must log in with a username and password.

No access to liberoMANAGER is required to send the data to the software.

At the receiving site, the data from PDF data loggers (LIBERO Cx/LIBERO Cx BLE) is read out via a USB interface and sent by email to predefined recipients.

Bluetooth® data loggers (LIBERO Cx BLE) can also be read out automatically using the LIBERO Cx BLE app.

When using real-time data loggers, the data is sent to the software fully automatically and at predefined intervals.

liberoMANAGER checks whether the data belongs to the respective account. If this is not the case, the data is rejected and not processed further.

Backups are performed daily. The backup data center is also located in Switzerland and meets the same high security standards. It is physically separate from the data center where the production environments run.

liberoMANAGER provides automated alarm notifications in the event of deviations from the defined temperature range or stability budget. Notifications can be sent by email to defined recipient groups, in real time or with configurable rules. 

Yes. With the integrated user and rights management system elproUSER, roles such as viewer, assessor, or administrator can be assigned individually. This ensures that only authorized persons have access to certain functions or data. 

It is possible to connect third-party systems via the corresponding API / Rest API.